The role of a UDC (Upper Division Clerk) at PEPCO (Pakistan Electric Power Company) involves performing administrative and clerical duties to support the operational functions of the company. This position is crucial for ensuring smooth office operations and efficient handling of documentation and correspondence. Below are the typical criteria and responsibilities for the position of UDC at PEPCO:

Job Designation

UDC

BPS

12

Provincial Job Quota

Punjab (12) Sindh (9) KPK (6) Baluchistan (3)

Provincial Job Quota Status

Open Merit

Mandatory Qualification

Intermediate or Equivalent (minimum 2nd division)

Professional Certification/Course

Fresh (Experience will be preferred)

Other Expertise:

35 WPM Typing Speed

Eligible Gender for this Job

Male, Female & Transgender

Age

18-36 Years (Five Years Age Relaxation Included)

Place of Posting

Throughout Pakistan

Last Date to Apply

16 October 2024

Responsibilities under Desired Job

Administrative Support:

Perform general clerical tasks such as typing, filing, and maintaining office records.

Assist in preparing and processing documents, including reports, memos, and correspondence.

Data Entry and Management:

Input data into databases and spreadsheets, ensuring accuracy and timeliness.

Maintain and update electronic and physical filing systems for easy retrieval of information.

Correspondence Handling:

Draft and handle official correspondence, including letters, emails, and notices.

Manage incoming and outgoing mail, including distribution to appropriate departments.

Office Management:

Assist in scheduling meetings, appointments, and maintaining office calendars.

Support office supply management, including ordering and stocking necessary supplies.

Customer and Stakeholder Interaction:

Handle inquiries and requests from clients, staff, and stakeholders, providing information or directing them to the appropriate department.

Provide front-desk support and assist visitors as needed.

Documentation and Reporting:

Prepare and maintain accurate records of office transactions, meetings, and activities.

Assist in the preparation of reports and presentations as required.

Compliance and Procedures:

Ensure adherence to office procedures, company policies, and regulatory requirements.

Assist in implementing and updating office procedures to improve efficiency.

Record Keeping:

Maintain confidentiality of sensitive information and ensure proper handling of records.

Organize and manage files and documents, ensuring they are up-to-date and properly archived.

Coordination and Support:

Coordinate with other departments to facilitate smooth office operations.

Provide administrative support to senior staff and management as needed.

Key Competencies:

Administrative Skills: Ability to manage clerical tasks and office operations effectively.

Communication: Effective written and verbal communication skills.

Attention to Detail: Accuracy in handling data and documentation.

Organizational Skills: Ability to manage multiple tasks and maintain organized records.

Customer Service: Providing professional and responsive support to clients and staff.

General Terms and Conditions

These contract positions offer competitive remuneration. Male, Female, and Transgender applicants from the listed provinces can apply. Candidates can apply for multiple positions by paying separate fees. Appointments will be made through oRea-Pakistan's Screening Test under the Recruitment Policy 2022. Age is calculated as of the application deadline, with a 5-year upper age limit relaxation per Service Rules. Government employees should apply through proper channels. No TA/DA for tests or interviews.

Procedure for Submission of Application Form

Apply online at www.oreapak.com. Pay the test fee using the 18-digit invoice number via Bank ATM, Internet/Mobile Banking, Easypaisa, Jazzcash, or TCS Express. Only 1Bill payments accepted. Incomplete or late applications won't be considered. Test dates will be notified to shortlisted candidates via oRea-Pakistan. A minimum of 50% marks in the test is required to qualify. The appointing authority may set a higher threshold if needed.

The UDC (Upper Division Clerk) at PEPCO plays a vital role in ensuring that administrative and clerical functions are carried out efficiently. This position requires strong organizational skills, attention to detail, and the ability to handle various office tasks while maintaining professionalism and confidentiality.