The role of a Stenographer at PEPCO (Pakistan Electric Power Company) involves providing administrative support through shorthand typing, transcription, and managing office correspondence. The position requires strong typing skills, proficiency in shorthand, and the ability to handle various clerical tasks efficiently. Below are the typical criteria and responsibilities for the position of Stenographer at PEPCO:

Job Designation

Stenographer

BPS

12

Provincial Job Quota

Punjab (9) Sindh (3) KPK (3) Baluchistan (2)

Provincial Job Quota Status

Open Merit

Mandatory Qualification

Intermediate or Equivalent (minimum 2nd division)

Professional Certification/Course

Fresh (Experience will be preferred)

Other Expertise:

35 WPM Typing Speed

Eligible Gender for this Job

Male, Female & Transgender

Age

18-36 Years (Five Years Age Relaxation Included)

Place of Posting

Throughout Pakistan

Last Date to Apply

16 October 2024

Responsibilities under Desired Job

Shorthand Typing:

Take dictation in shorthand and transcribe it into typed documents.

Ensure accurate and timely transcription of recorded information.

Documentation and Correspondence:

Draft and prepare official correspondence, including letters, memos, and reports.

Manage and organize office documents and records, ensuring they are properly filed and accessible.

Administrative Support:

Assist with scheduling meetings, appointments, and maintaining office calendars.

Provide administrative support to senior staff, including handling correspondence and preparing reports.

Office Management:

Manage incoming and outgoing mail, including distribution to appropriate departments.

Handle office supplies and maintain inventory as needed.

Customer and Stakeholder Interaction:

Handle inquiries and requests from clients, staff, and stakeholders, providing information or directing them to the appropriate department.

Assist in front-desk support and greet visitors professionally.

Confidentiality and Compliance:

Ensure confidentiality of sensitive information and handle documents with discretion.

Comply with office procedures, company policies, and regulatory requirements.

Field Work:

Participate in site inspections or fieldwork as needed, taking notes and preparing reports.

Record Keeping:

Maintain accurate records of office transactions, meetings, and activities.

Prepare and maintain filing systems for easy retrieval of information.

Coordination and Support:

Coordinate with other departments to facilitate smooth office operations.

Provide support in organizing and preparing for meetings and presentations.

Key Competencies:

Shorthand Proficiency: Ability to take dictation and transcribe accurately and efficiently.

Typing Skills: High speed and accuracy in typing.

Communication: Effective verbal and written communication skills.

Organizational Skills: Ability to manage documents and office tasks effectively.

Confidentiality: Ability to handle sensitive information discreetly.

General Terms and Conditions

These contract positions offer competitive remuneration. Male, Female, and Transgender applicants from the listed provinces can apply. Candidates can apply for multiple positions by paying separate fees. Appointments will be made through oRea-Pakistan's Screening Test under the Recruitment Policy 2022. Age is calculated as of the application deadline, with a 5-year upper age limit relaxation per Service Rules. Government employees should apply through proper channels. No TA/DA for tests or interviews.

Procedure for Submission of Application Form

Apply online at www.oreapak.com. Pay the test fee using the 18-digit invoice number via Bank ATM, Internet/Mobile Banking, Easypaisa, Jazzcash, or TCS Express. Only 1Bill payments accepted. Incomplete or late applications won't be considered. Test dates will be notified to shortlisted candidates via oRea-Pakistan. A minimum of 50% marks in the test is required to qualify. The appointing authority may set a higher threshold if needed.

The Stenographer at PEPCO plays a crucial role in supporting administrative functions through efficient shorthand typing and transcription. This position requires a combination of technical skills, organizational abilities, and a strong focus on confidentiality and accuracy.